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Other Military ConventionsĮditing documents for military clients presents many challenges. Depending on your audience, it may be more prudent to use aviator, Aviator or the plural form instead, since GPO’s examples, while not dispositive, seem to permit this opportunity. “Airmen” presents an opportunity to choose.
But when editing documents whose stakeholders span multiple agencies, you must also consider the client agency’s official style and the style conventions expected by the document’s target audience.
#PERFECTIT 3 DOES NOT WORK IN MS OFFICE 2016 HOW TO#
It does contain “women aviators,” but only to illustrate the lack of a hyphen and how to form the plural. Also, whereas the Air Force still calls aviators “airmen” (“Airmen” if they are service members), and GPO recognizes the term “Airman” in its chart on military rank, it doesn’t contain the word “airmen” as a generic term. Nevertheless, for most government purposes, notably the 2020 census, White is capitalized as a race category, consistent with OMB Directive No.
It capitalizes both “Black” and “White.” Some now advise putting “white” in lower case, and it’s an evolving conversation. One writes “vice president” but “vice-presidency.” It’s “secretary general” but “secretary-treasurer.” It’s “courts martial” and “rights-of-way.” GPO says “African American,” capitalized, with a space, and without a hyphen, consistent with Chicago Style, and predating AP’s 2019 style awakening. GPO Style answers the inevitable questions about hyphenation. In each case, GPO Style tells the editor what gets capitalized when, and when to insert a space between the initialism and the number. “Fiscal Year (FY) 2010” ended on September 30, 2010. The “fiscal year” runs October 1 to September 30. Troublesome Combinations of Capitals, Initialisms, Numbers and SpacesĮxecutive Branch leaders frequently write about financial issues. A simple search will tell you that “EOP” refers to the Executive Office of the President, that “FMCS” is the Federal Mediation and Conciliation Service, and that “EXIM Bank” should be referred to as the Export-Import Bank of the United States on first use. Use the search function in Adobe or in a browser to check GPO first. When acronyms confuse you, don’t jump to your favorite search engine. So, whether you’re working with it for the first time, or taking your skills to the next level, here are seven tips that will help you apply it. Just like every style manual, it takes time to learn how to best use and apply the GPO Style Manual.
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Seven Valuable Times to Use the GPO Style Manual
You should also add PerfectIt to Microsoft Word as it helps enforce the style automatically. Learning to work with it is important because many other agencies have adopted GPO as their own style or instruct you to use it when their own style doesn’t address the question at hand. Government contractor, I rely upon GPO Style, particularly its digital form, as my primary editorial guidance. It’s how we know to use “USDA,” not “U.S.D.A.,” and when to capitalize terms such as “congressional,” “government” and “war.” For example, GPO tells us that “World War II” is capitalized, but the next one, which hasn’t become a reality (yet), is called “world war III,” in lower case.Īs a U.S. Although designed for use in Federal Government printing and publishing, the GPO Style Manual is relied upon by writers and editors both within and outside the Federal Government.
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The electronic version is free to download.
The GPO Style Manual, last updated in 2016, is the official guide to the form and style of the U.S. How to Work with Government Publishing Office (GPO) Style
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